Time Management Tips: Do You Break it Down into Actions?

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Time Management Tips: Do You Break it Down into Actions?

By: Cheryl A. Clausen

You will feel less stressed when you use this simple idea. You'll make better use of the time you have and feel much better about how you use your time. To have this happen all you need to do is analyze the whole project and break it down into the individual actions involved. You may think of a project as some huge undertaking that you're involved in at work. But a project is anything that requires more than one action on your part.

When you don't break projects down into actions you have to make a decision every time that project enters your mind. You make a decision about what your next step should be or you decide to do nothing and think about it later. As you do that you increase your stress level because you're doing unnecessary mental work over and over again until you either decide to throw the project out or take an action related to the project.

Rather than having a list of projects you want to develop a list of next actions. That way when you're feeling overwhelmed because you have so much to do and not enough time you can look at a list of actions and make effective choices. Looking at a list of projects only makes you feel more confused and frustrated because you're too frazzled to make a good decision about what you should do next. But when you're in the same situation and you have a list of actions in front of you there are fewer decisions to make. Now you scan down the list and choose one action. You have two ways you can approach that choice are both appropriate at different times.

You can make that choice based on the amount of time you have available right now. Throughout your day each and every day you'll have these little odd time lots anywhere from 5-15 minutes. It isn't enough time to delve into anything too complicated, but it's just enough time to clean up a few little things.

You can make that choice based on priority. In this case your scanning your list of actions and choosing the one most important action you can take that has the potential to produce the greatest results. When you can make choices based on their greatest potential for value you're learning how to improve your time management skills so you get more value from your time and have less stress.

Get more focused by having a list of next actions. Don't close shop for the day until you've had a chance to scan your list actions to choose the 1-3 most important actions you'll take the next day. Plan when you'll take those actions. If you get in the habit of doing this when the next day comes you'll know exactly what you want to do and when and if you'll hold yourself accountable you'll get a lot more done with better results and less stress.

Article Source: http://www.find-investment-advice.com

Author: Cheryl Clausen can help you get where you want to be. To find Time Management Tips get her free analysis. Improve your Time Management Skills, check this out.

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